Setting Up Email on Your iPhone

I found this simple video on YouTube today from  I think I’ll be hitting this site often to see the other simple instructions they have!

For email accounts on our servers, please use the information that was provided to you.  That information may look something like this:

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  • The Incoming and Outgoing server names for our accounts are
  • The User Name is your entire email address.
  • The Incoming mail server port for IMAP is 993 and for POP3 is 995.
  • The outgoing mail server post is 465.


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The Step by Step instructions are:

Step 1

Find and tap Settings on your iPhone home screen.

Step 2

Scroll down and tap the Email, Contact, Calendars button.

Step 3

Tap Add Account

Step 4

If the email account is with Microsoft Exchange, MobileMe, GMail, Yahoo or AOL, then just tap the appropriate button and enter your user name and password and your done!  But if your account is with another provider, tap Other

Step 5

Enter your Name, Email Address, Password and an optional Description then tap Save in the upper right hand corner. Your iPhone will try to connect to the account using this information.  It may take a few minutes and you may see an error message when it connects.  Click continue.

Step 6

Tap the type of email server you would like to use with this account, IMAP or POP3.  POP3 is the most common and simplest protocol, but if you have access to an IMAP server, it will keep your email in sync with Outlook or any other email software you use for this account as long as the other clients are also using IMAP.

POP3 accounts will download all of the email that is in the Inbox for the account to the local machine and the client will read the local copy when displaying a message.  Typically, the messages are deleted from the server when they are finished downloading to the client.  What this means is that if you are checking your mail on multiple devices with POP3, the emails that were deleted when your phone downloaded them will not be available when you return to your desktop and try to find them in Outlook.

IMAP on the other hand deletes messages from the server when you delete them from your phone or other device.  If you want to use this protocol efficiently, make sure Outlook and any other email client is also set up using IMAP.

Step 7

Enter your Host Name, User Name and Password for your incoming mail server.  You can get this information from your email provider.  For our servers, your incoming mail server is

Step 8

Enter your Host Name, User Name and Password for your outgoing mail server then click Save in the upper right hand corner.  For our servers, your incoming mail server is  Outgoing mail servers do not usually need the User Name and Password, but it’s a good idea to fill them in anyway.

Step 9

It’s best to use the secure email server, so scroll down and tap the SMTP button and make the additional changes such as Port Numbers and make sure to select that our Outgoing Server Requires Authentication.

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